Administrative Assistant/Receptionist

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner is currently seeking an Administrative Assistant to join our Austin office. The right candidate will be responsible for general reception duties including answering and forwarding incoming phone calls as appropriate and other clerical services as necessary. This position is also responsible for greeting clients and visitors, informing attorneys and/or staff of their arrival.

• Greet clients and visitors, inform attorneys and/or staff of their arrival and follow up until the guest has been met and/or directs guest to appropriate meeting room
• Answer incoming calls and gives general (non-legal) information to callers, route calls to appropriate individual, transfer calls to other Foley & Lardner offices
• Ensure reception and switchboard areas are neat and orderly at all times
• Maintain a general knowledge of the firm and its legal functional areas 
• Monitor EMS (Event Management System) and review daily reports on conference room schedules
• Order and handle catering for meetings as needed
• Monitor conference rooms daily to ensure that they are presentable for the day’s meetings
• Validate clients/guests parking as appropriate
• Send email to office for management and attorney visitors as appropriate
• Notify building management of maintenance issues as needed
• Monthly firm credit card consolidation
• Sign receipts and route incoming express deliveries and hand-delivered mail; track incoming and outgoing mail
• Other duties as assigned

• High School Diploma or GED required
• Minimum of two (2) years of experience in an administrative or receptionist role required, preferably in a law firm or professional services environment
• Experience operating a multi-line telephone preferred
• Must have working knowledge of office equipment and Microsoft Office #LI-Onsite

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.
Austin  - $56,400 to $79,000