Administrative Assistant

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. 

The Administrative Assistant provides legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients.  The Assistant performs executive assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.

• Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc. 
• Schedule appointments and make arrangements for Attorneys
• Interact with persons at all levels in the firm, industry and community
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Prepare expense reports and disbursements forms
• Perform routine filing and retrieve files when requested

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
• Prior experience working in a professional environment

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

• Tampa - $44,200 to $57,500