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IP Billing Coordinator

Job Locations US-TX-Houston | US-IL-Chicago
ID
2025-3292
Category
Accounting/Finance
Type
Regular Full-Time
FLSA Status
Non-Exempt
Scheduled Hours
40
Workplace
Hybrid

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. 

 

Foley & Lardner LLP is currently seeking an IP Billing Coordinator to join our team! The Coordinator is responsible for compiling, managing and executing complex Intellectual Property (IP) attorney billing. In this client facing role, the ideal candidate will prioritize to meet tight deadlines, have a strong attention to detail, and multi-task to process high-volume billing.  The Coordinator communicates effectively with attorneys, assistants, and accounting colleagues and accurately maintains records throughout the entire billing cycle.

Responsibilities

  • Coordinates and processes billing for principal billing partners to include drafting, editing and preparing pre-bills and final bills per attorney/client specifications and/or guidelines. Edits may include narratives, transfers, write-downs, write-offs, divides, and combines
  • Reviews and verifies accuracy of billing and cost backup documentation, as required
  • Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter
  • Generates and delivers client invoices in the requested format
  • Manages the requirements for clients who use e-billing to ensure billing is completed timely and coordinates with the e-billing department, as appropriate
  • Researches and responds to inquiries regarding billing issues and problems
  • Monitors the Work In Process (WIP) and Accounts Receivable (AR) inventory for assigned attorneys
  • Generates billing statements and production reports, as requested
  • Ensures strict confidentiality at all times

Qualifications

  • High school diploma or GED required; Associate's or Bachelor’s degree preferred
  • Minimum of one (1) year of experience billing at an hourly rate for a timekeeper in a law or professional services firm required
  • Experience with 3E preferred
  • Proficiency with Microsoft Excel and Outlook  #LI-Hybrid

Pursuant to the Illinois Equity Pay Act the salary range for this Chicago based position is between $62,100 - $86,900.  These figures represent the full compensation range of this position. The actual offered amount will be determined based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

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Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.

Foley & Lardner LLP is an Affirmative Action/Equal Opportunity Employer/Vet/Disabled

About Foley & Lardner:
Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions.

For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, we’re also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future.