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Receptionist/Administrative Assistant

Job Locations US-TX-Austin
ID
2024-3138
Category
Administrative/Clerical
Type
Regular Full-Time
FLSA Status
Non-Exempt
Scheduled Hours
40
Workplace
On-Site

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

 

Foley & Lardner is currently seeking an Administrative Assistant to join our Austin office. The right candidate will be responsible for general reception duties including answering and forwarding incoming phone calls as appropriate and other clerical services as necessary. This position is also responsible for greeting clients and visitors, informing attorneys and/or staff of their arrival.

Responsibilities

  • Greet clients and visitors, inform attorneys and/or staff of their arrival and follow up until the guest has been met and/or directs guest to appropriate meeting room
  • Answer incoming calls and gives general (non-legal) information to callers, route calls to appropriate individual, transfer calls to other Foley & Lardner offices
  • Ensure reception and switchboard areas are neat and orderly at all times
  • Maintain a general knowledge of the firm and its legal functional areas 
  • Monitor EMS (Event Management System) and review daily reports on conference room schedules
  • Order and handle catering for meetings as needed
  • Monitor conference rooms daily to ensure that they are presentable for the day’s meetings
  • Validate clients/guests parking as appropriate
  • Send email to office for management and attorney visitors as appropriate
  • Notify building management of maintenance issues as needed
  • Monthly firm credit card consolidation
  • Sign receipts and route incoming express deliveries and hand-delivered mail; track incoming and outgoing mail
  • Other duties as assigned

Qualifications

  • High School Diploma or GED required
  • Minimum of one (1) year of experience in a Receptionist or Administrative Assistant role in a law firm or customer service setting required 
  • Experience operating a multi-line telephone preferred
  • Must have working knowledge of office equipment and Microsoft Office 

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Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.

Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

About Foley & Lardner:
Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions.

For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, we’re also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future.