Administrative Assistant (Intellectual Property)

Job Locations US-Washington DC
ID
2024-3110
Category
Administrative/Clerical
Type
Regular Full-Time
FLSA Status
Non-Exempt
Scheduled Hours
40
Workplace
Hybrid

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.  

 

The Administrative Assistant will provide support for the Intellectual Property (“IP”) law department. The ideal candidate will have excellent organizational skills, possess good verbal and written communication skills, superior attention to detail, have the ability to handle tasks in a fast-paced environment, prioritize in accordance with deadlines, and work with a wide range of constituencies in a polite and professional manner.

Responsibilities

  • Assist with conflict checks, opening new matters, time entry, and billing
  • Assist with managing daily uploads/downloads from client portals
  • Prepare reimbursements using Chrome River, coordinate travel
  • Review, scan, file and save incoming mail (documents, e-mails and facsimiles) to Netdocs/Outlook
  • Learn and master specialized IP software to handle IP specific tasks
  • Other duties as assigned

Qualifications

  • High School Diploma or GED required 
  • Minimum of two (2) years of experience in an administrative support role required
  • Prior law firm and Intellectual Property experience, specifically in Patent Prosecution, preferred 
  • Working knowledge of all Microsoft Office platforms preferred
  • Other required skillsets and attributes include:
    • Highly organized and detail-oriented
    • Proactive and result-oriented
    • Skilled in coordinating and managing multiple projects/assignments/priorities simultaneously 
    • Excellent communication and interpersonal skills
    • Works effectively within a team environment#LI-Hybrid

 

Pursuant to the Washington DC Pay Transparency Law, the salary range for this Washington DC based position is between $46,500 - $75,900.  These figures represent the full compensation range of this position. The actual offered amount will be determined based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

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